Hide Your Name When Printing Outlook Emails

When you print an Outlook email–whether your own or someone else’s–your own name appears by default in large text at the top of the printout.


This is awkward if you are printing emails as a delegate, or are using them as exhibits to a motion.  How do you get rid of it?  For some reason, Outlook won’t let you remove the header entirely, but there is an easy way to make it virtually invisible.  Here’s how:

1. Under the Print menu, click on the small box promising “Print Options”:


2. Then select Page Setup


3. Under the Format tab you can see that Outlook prints your name in the header with a larger font by default.  We can change that by selecting Font:


4.  As with other Microsoft applications, the choices of font size appear limited, but you can always type in the exact size you want.  Here type in 1 to make it really small.


5.  Click OK, confirm the other print settings, and print normally.


Voila!  Your name is so small it may as well not even be there.  This change should stick, so you won’t ever have to think about changing the settings again–until your colleagues ask you how you did that!

You could also have a little fun by choosing a symbolic font to obscure your name, while keeping the font size legible.  I like Wingdings.


Enjoy this post?  Please comment, subscribe, and share!  To learn about hosting a CLE-approved Excel workshop at your law firm, company, public interest organization, or bar association, click here or email Ben Kusmin from Excel Esquire. Thank you, and be well.

About excelesquire

NYC attorney and Excel enthusiast.
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5 Responses to Hide Your Name When Printing Outlook Emails

  1. Carol Lafond says:

    This has got to be one of the best tips on your blog. Thanks.

    Liked by 1 person

  2. Bennett Arthur says:

    You can also install Adobe Blank font (https://sourceforge.net/adobe/adobe-blank/wiki/Home/) so your name will be invisible when it prints.

    Liked by 1 person

  3. Cheryl says:

    Great tip.

    Liked by 1 person

  4. Smithb9 says:

    Appreciating the time and energy you put into your blog and in depth information you provide. It’s good to come across a blog every once in a while that isn’t the same unwanted rehashed information. Excellent read! I’ve saved your site and I’m adding your RSS feeds to my Google account. adddddgdaegegdec


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